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Akeley Paul Bunyan Statue

Council Meeting Agenda/Minutes/Notices


2015 City Council Meetings
6pm the 2nd Wednesday of each month at the City Office (Senior Center)
November 2015 meeting will be held November 10th due to Veterans Day

AKELEY CITY COUNCIL
REGULAR MEETING AGENDA
April 8TH, 2015
6:00 PM AKELEY CITY HALL

Call the Meeting to Order

  • Roll Call
  • Pledge of Allegiance  
  •  Consent Agenda
    • Minutes from March 11th 2015 Regular Meeting
    • Minutes from March 18th 2015Work Session Fire Department
    • Treasurer’s Report

Total Disbursements $104,965.80 including all automatic payments
Check numbers #13140 to #
Total Receipts $77,876.84 including all automatic deposits
Voided Checks #
Claims List of Approval

  • March Permits Issued – 0
  • SDCP Report
  • City Hall – Sebrina Hegg
    • Audit Report – Judi Moravec, CPA
    • Received $200 Grant for 2nd year Municipal Clerks Certification School for May 4th thru 8th
    • Vacation May 22nd to June 5th
    • Sally has tendered her resignation.  Mike Lenander has been assisting in the office.  Would like to offer him the position of Deputy Clerk.
  • East Hubbard County Fire District  – Bobbie Emery
    • March Minutes
    • Liquor License Paul Bunyan Days
    • Memorandum of Agreement
    • EHCFD Fire Contract
  • Police Department - Jimmy Hansen
    • Agreement
  • Liquor Store - Lacey Hitchcock
    • Liquor License Paul Bunyan Days
  • Parks  – Trygve Karl
    • Recycling
    • Taxes
  • Water/Sewer/Maintenance Report – Kelly VandenEykel
    • Kelly passed his test
  • Old Business
    • Building Inspector
    • Donation Request from Peg Davies Community Relief and Assistance
  • New Business
    • New Bathrooms Trygve Karl
    • Aaron Deroo
    • Sam Smith
  • Public Forum

Adjourn

 


 

MINUTES OF THE AKELEY CITY COUNCIL REGULAR MEETING
HELD AT AKELEY CITY HALL 6:PM, March 11th, 2015


The Akeley city council met in a regular meeting Wednesday,  March 11th, 2015. Mayor Brian Hitchcock called the meeting to order 6:00pm.

  • Council members present: Mayor Brian Hitchcock, Dan Riggs, Bobbie Emery, Trygve Karl, Billy Krotzer
  • The pledge of Allegiance was recited by the Council and attending audience.

Consent Agenda: Approved

    • Minutes from February 11th 2015 Regular Meeting
    • Minutes from February 18th 2015Work Session Kelly Wages & Position Descriptions
    • Minutes from February 23rd 2015 Special Meeting Public Hearing Grant
    • Minutes from February 23rd 2015 Work Session Liquor Store Remodel
    • Treasurer’s Report

Total Disbursements $57,459.72 including all automatic payments
Check numbers #13070 to #13140
Total Receipts $51,818.24 including all automatic deposits
Voided Checks #13128, 13129 misprinted
Claims List of Approval

  • February Permits Issued – 0
  • SDCP Report

City Hall

Guy Sharp presented the council information on a building inspector program (% retainer fee)

  • Motion by Brian Hitchcock and seconded by Bobbie Emery and passed to table so as to gather more information

Todd Hagen (Jeff Ledin) presented information on financing the Water Project

  • Motion by Brian Hitchcock to accept that the loan repayment process use the enterprise method with stipulation that it may be modified seconded by Dan Riggs and passed.

Resolution 8-2015 AIS Prevention Program

  • Motion by Trygve Karl, seconded by Billy Krotzer, and passed to approve

Resolution 9-2015 Minnesota public loan Application

  • Motion by Dan Riggs, and seconded by Billy Krotzer, and passed to approve

Resolution 10-2015 Supporting dedicated state funding for city streets

  • Motion by Brian Hitchcock , seconded by Trygve Karl and passed to approve

Resolution 11-2015 Support of legislation establishing an early voting process

  • Motion by Trygve Karl and seconded by Bobbie Emery and passed to approve

Employee Policy / Handbook

  • Voting Time Leave
  • Motion by Brian Hitchcock, and seconded by Billy Krotzer and passed to accept changes
  • Emergency Response Leave
  • Motion by Trygve Karl and seconded by Bobbie Emery and passed to accept changes with the exception of striking out coming in earlier or working later to compensate for missed time on calls and striking out using sick time
  • Paychecks, Direct Deposit and Mandatory Deductions
  • Motion by Trygve Karl and seconded by Brian Hitchcock and passed
  • Electronic Transfer
  • Motion by Brian Hitchcock and seconded by Trygve Karl and passed with the #5 being added that 2 signatures will be required as needed
  • Resolution 6-2015 EFT’s
  • Motion by Dan Riggs and seconded by Billy Krotzer and passed to adopt
  • Grievance Procedure
  • Motion by Brian Hitchcock and seconded by Trygve Karl and passed to adopt
  • Limited English Proficiency Plan
  • Motion by Trygve Karl and seconded by Billy Krotzer and passed to adopt

Eastern Hubbard County Fire District (Bobbie Emery)

  • February Minutes
  • Work Session to establish contract
  • Motion by Brian Hitchcock and seconded by Trygve Karl and approved to schedule a work session for the Joint Powers Agreement on the 18th at 5 PM

Police Department (Jimmy Hansen)

  • Working on summer projects, trailer by John Giemer in not in good condition (Warren Scouton), Condemnation process???

Liquor Store (Lacey Hitchcock not present)
Parks (Kelly Vandeneykel)

  • Donation to Sentence to Serve
  • Motion by Trygve Karl and seconded by Brian Hitchcock  and passed to double the current donation amount of $250 to $500

Water/Sewer/Maintenance Report (Kelly VandenEykel)

  • Pay Equity- point scale 322 for Kelly
  • Motion by Trygve Karl seconded by Brian Hitchcock and passed to raise Kelly’s points to 322
  • Motion by Trygve Karl and seconded by Dan Riggs and passed to raise Kelly’s wages $2 an hour effective March 16th 2015
  • Motion by Dan Riggs and seconded by Brian Hitchcock and passed to change Kelly’s Job Description to “Highway Maintenance Supervisor and Utilities Supervisor”
  • Beach road closed due to water leak causing safety concerns of sink hole
  • Possibly check redoing city halls water line (freeze ups)

Old Business (NONE)
New Business

  • Peg Davies request donations to do repairs and improvements to the City Library
  • Motion by Trygve Karl and seconded by Brian Hitchcock and passed to donate $400 from the community fund
  • Peg Davies request to contribute Porta potties and dumpsters for Paul Bunyan Days
  • Motion by Trygve Karl and seconded by Brian Hitchcock and passed to provide the Porta Potties and dumpsters for Paul Bunyan Days by means of the lowest bidder
  • Lakes Area Dive Team
  • Motion by Brian Hitchcock and seconded by Dan Riggs and passed for NO ACTION
  • Peg Davies request a community donation for relief and assistance
  • Motion by Trygve Karl and seconded by Brian Hitchcock and passed to table due to unsure how to replenish city’s fund
  • Headwaters for Lifelong Learning
  • Motion by Trygve Karl and seconded by Dan Riggs and passed NO ACTION
  • Akeley Nevis Food Shelf
  • Motion by Dan Riggs and seconded by Trygve Karl and passed NO ACTION
  • All Veterans Memorial
  • Motion by Trygve Karl and seconded by Trygve Karl and Bobbie Every and passed NO ACTION

Public Forum

  • Letter from Frank and Delores Lamb- Giving thanks read to council by Brian Hitchcock

Adjourn

  • Motion by Trygve Karl and seconded by Dan Riggs and approved to ajourn at 7:48PM

03-2015 Financials

3.2015 SCHEDULE 1
CLAIMS HISTORY

DISBURSEMENTS REGISTER
financial reports
IFR MONTHLY COMPARISON
OUTSTANDING CHECKS AND DEPOSITS
RECEIPTS REGISTER


EHCFD Joint Powers Board Monthly Meeting Minutes


This institution is an equal opportunity provider and employer

If you wish to file a Civil Rights Program Discrimination Complaint Form, found online at http;//www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form.  Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W. Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov

 

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