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Council Meeting Agenda/Minutes/Notices


AKELEY CITY COUNCIL
REGULAR MEETING AGENDA
NOVEMBER 12TH, 2014
6:00 PM AKELEY CITY HALL

Call the Meeting to Order

  • Roll Call
  • Pledge of Allegiance  
  • Consent Agenda
    • Minutes from October 8th Regular Meeting
    • Treasurer’s Report

Total Disbursements $112,655.56 including all automatic payments
Check numbers #12663 to #12759
Total Receipts $87,435.83 including all automatic deposits
Voided Checks #12739
Claims List of Approval

  • October Permits Issued – 0 building, 0 excavation, 0 fence
  • HRDC REPORT

City Hall – Sebrina Hegg

New Business

  • Summary of Canvas Results
    • Resolution 23-2014 Certify 2014 Election Results
  • S.E.H.
    • Letter From MN DOH
  • Set Budget Work Session
  • Set Employee Handbook/Policies Work Session
  • Automatic Payment USDA Rural Development Loan
  • Vacation November 17th to the 21st.  City Hall will be closed Monday November 11th and will close at 2:30 Wednesday November 19th.
  • Linking Emergency Siren with Hubbard County Dispatch
    • Quote

Old Business

  • 10 Certified Letter mailed out. $6,197.94 past due + $500.00 Fees = $6,697.94 total

East Hubbard County Fire District – Bobbie Emery

New Business

    •  

Old Business

Police Department - Jimmy Hansen

New Business

    • Resolution 22-2014 accepting donation from Akeley Senior Citizens

Old Business

    •  

Liquor Store -

New Business
Old Business

Parks  – Trygve Karl

New Business
Old Business

  • Still waiting on suggested interview questions

Public Works Report – Kelly VandenEykel

New Business
Old Business

Other Old Business

  • Sandy Andress
  • LMCIT has offered a settlement to Ardelle McAlpine 

Other New Business

Public Forum

Adjourn


10-31-2014 Financials Packet

10.14 CASH BALANCE
10.14 CASH CONTROL
10.14 CLAIMS HISTORY

10.14 CURRENT INVESTMENTS
10.14 DISBURSEMENTS LIST
10.14 IFR MONTHLY
10.14 INDEBTEDNESS
10.14 OSC & DIT
10.14 RECEIPTS LIST
10.14 Report.xlsx
SCHEDULE 5

 


 

MINUTES OF THE AKELEY CITY COUNCIL REGULAR MEETING
HELD AT AKELEY CITY HALL 6:00PM, OCTOBER 8th, 2014

The Akeley City Council met in a regular meeting Wednesday, October 8th, 2014. Mayor Trygve Karl called the meeting to order at 6:00pm. 
Council members present: Mayor Trygve Karl, Dan Riggs, Bobbie Emery & Brian Hitchcock.

The Pledge of Allegiance was recited by the Council and attending audience.           

Consent Agenda: Approved
Motion made by Bobbie Emery, seconded by Dan Riggs and passed to approve the consent agenda.

City Hall – Sebrina Hegg

  • City Attorney Steve Bolton recommended submitting a claim for the class action lawsuit. Motion by Brian Hitchcock, seconded by Dan Riggs and passed to proceed.
  • Requested approval to send out Certified Letters for unpaid Utilities to be assessed to taxes if not paid by November 30th.  Motion by Brian Hitchcock, seconded by Dan Riggs and passed.
  • Resolution 21-2014, transfer and re-designate investment funds from General Investments to Water Investment Account. Only involves re-coding in CTAS. Motion by Dan Riggs, seconded by Bobbie Emery and passed.
  • Reminder that City Hall will be closed October 9th as staff will be at training.
  • Motion by Brian Hitchcock, seconded by Bobbie Emery and passed to approve Resolution 20-2014 to transfer $435.00 from unused training funds to Admin Dues & Subscription account to purchase updated MN Basic Code of Ordinance. 
  • Motion by Brian Hitchcock, seconded by Bobbie Emery and passed to approve Resolution 18-2014 to transfer funds from Sewer Enterprise Fund to Water Enterprise Fund to correct deficiencies.
  • Motion by Brian Hitchcock, seconded by Bobbie Emery and passed to accept Amendment Ordinance 101 4-2014 to raise water and sewer rates starting January 2015.
  • Motion by Brian Hitchcock, seconded by Trygve Karl and passed to approve Resolution 19-2014, summary publication of Ordinance 101.
  • Reminder to Council of Board of Equalization training October 15th at 9am. Dan Riggs & Brian Hitchcock will be attending.
  • Council was informed that City Hall roof has been patched, but no guarantee that it will not leak. Roof is deteriorating and will need to be replaced.

 

East Hubbard County Fire District – Bobbie Emery

  • Board had discussed purchasing slide-out trays for the new truck and approved funds from the General Account. The price is about $1450.00 for two. 
  • Discussed the election confusion. A person can be elected & appointed to a position, but not elected to two positions. There will be some wording changes in the Joint Powers Agreement.
  • Board is checking with three different banks to check on interest rates for the remainder of the balance for the new truck.

 
Police Department - Jimmy Hansen

  • State does a random audit of police departments. Jimmy informed the Council that his paperwork has been sent to the State for his audit.
  • Discussion about animal control problem in the city. He has addressed four animal complaints. Dogs and cats running loose are an issue.
  • Motion by Brian Hitchcock, seconded by Dan Riggs and passed to approve Resolution 17-2014 accepting a donation from Akeley Lions Club toward the purchase of Night Vision.
  • Council asked about blight tickets from several months ago. They are in the court system but not resolved yet. County Attorney had Jimmy issue a second ticket to one of the parties. There have been more complaints about blight.

Liquor Store - Lacey Hitchcock

  • Lacey is on maternity leave. 
  • Mike Lenander is temporary manager during her absence.    
  • Discussed temporary manager’s wages and effective date of 10/7/14.
  • Motion by Brian Hitchcock, seconded by Bobbie Emery & passed to accept Memorandum of Understanding between Mike Lenander and City of Akeley for temporary manager position. 
  • ACS has put the credit card machine on the same phone line as the ATM.

Parks – Trygve Karl

  • Discussed making sites 21 and 10 seasonal sites per request. Decision was made to leave site 10 as it is and talk about it next year. Motion by Brian Hitchcock, seconded by Dan Riggs and passed to make sites 21 and 8 seasonal sites.
  • Discussed reservation totals so far for this year and reservations so far for next year. Have 2 reservations for seasonal tent sites.
  • New concrete sidewalks are in and look nice.
  • Need to come up with interview questions for Campground Manager. Sebrina asked Council to give her some ideas. She has received lots of resumes & will be advertising locally through November.
  • Discussed an office for the Park. Council wants more information. Kelly will come up with two options for an office & costs to construct.
  • Museum is closed for the winter.

Water/Sewer/Maintenance Report – Kelly VandenEykel

  • Work truck needs new tires before winter. Motion by Brian Hitchcock, seconded by Dan Riggs and passed for Kelly to order tires.
  • Ritters & Ritters did their annual cleaning and video taping of sewer lines. Kelly has looked at the video and found four spots that are going to need attention.
  • Electric pump did fall service on the lift stations.
  • Kelly would like to hire Leonard DeWitt on an on call basis for if Kelly needs time off. He will train him.
  • Reminder that hydrants will be flushed the week of October 13th.  SCH will do tests on the well during that time. 

Old Business

  • Sandy Andress – not present.

New Business

  • Peg Davies went through what will be needed if we receive the CURA grant and more explanation about the trail link project. She would like Kelly to be the project supervisor. Dan Riggs will serve as Board Chair for now. 

Public Forum

  • No public comments.

Motion by Bobbie Emery, seconded by Dan Riggs and passed to adjourn at 7:16pm.

Respectfully submitted by:

Sally Watson
Deputy Clerk
City of Akeley


 

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